Procedures & Protocols
General note: Players are limited to one vote each regardless of how many characters they have within the body which is voting.
Cascade is the process by which leadership or responsibility passes to the next available member of the guild or a House according to the absolute guild rankings
. For example, if the Keeper becomes absent, guild leadership cascades to the prelate of the Ruling House and then the prelate of the second highest ranked Greater House, etc. In the absence of a Greater House prelate, leadership cascades firstly to the highest ranking member of the House's preferred profession.
A member of the Landsraad can bring a motion of Censure against the Keeper if he feels that he has acted improperly, unfairly or against the interests of the guild. If the disagreement cannot be resolved amicably, the member can start the motion by posting in the Landsraad forum with the subject 'Motion of Censure' and his greivance in the body. The prelate of the ruling house must then oversee a Landsraad Vote
lasting two days. If the motion is successful, the Keeper must immediately rescind his actions if possible, and otherwise ensure that the occurence is not repeated without the express approval of the Landsraad. If the motion is defeated (which includes a tied vote), no further motion of Censure can be brought on the matter.
A member of the Landsraad can bring a motion of Disinvestiture against the Keeper if he feels he is acting persistently improperly, unfairly or against the interests of the guild, or is otherwise unfit for duty. The member can start the motion by posting in the Landsraad forum with the subject 'Motion of Disinvestiture' and his greivance in the body. The prelate of the Ruling House must then oversee a Lansraad Vote lasting two days. If the motion is successful, the Keeper must immediately step down from his post and assume the temporary rank of postulant. The prelate of the Ruling House takes temporary command and must begin a Vote of Investiture
straight away. If the motion is defeated (which includes a tied vote), no further motion of Disinvestiture can be brought that calendar month.
If the membership of a House ever falls to fewer than three players or a new prelate cannot be found, the Keeper may serve a notice of Dissolution. Allowances may be made in certain circumstances, for instance when a House has many characters owned by a single player or when certain members are absent from the game for a known period of time. The notice is posted on the House forum and requires that all members find service in another House within a week. Anyone who has not found a new House will be downgraded to postulant status and is subject to removal from the guild if they do not join a House within a further thirty days.
The seals of the dissolved House will be removed from the Great Hall. The forum will remain in the archives should any attempts be made to revive the House in the future, which would have the same requirements as forming a new one.
Any Gilfane member can be summarily dismissed from the guild by the Keeper if they are in serious breech of the Gilfane rules, are otherwise bringing the guild into disrepute, or they have ignored previous warnings about behaviour. For a prelate to be dismissed, the Keeper has to bring the proposal before the Landsraad who must vote in favour of the action.
A Prelate may expel a member of his House for similarly breaking guild rules or those of the House. When dismissed, the member returns to the rank of postulant. The prelate should inform the Keeper of the action by posting on the Landsraad forum. The Keeper will then decide whether to expel the member from the guild or, if the incident was only an in-House dispute, allow the postulant time to find a new one.
A guild member is eligible to form his own House provided that he has been a full member of the guild for thirty days and has not been head of any other House in the previous thirty days. To form the House, the member must have the backing of two other houseman (players, not characters) who would join with him. He must then present his ideas to the Keeper, who may reject the proposal, defer any decision or give provisional approval to the plan. For the proposal to be fully accepted, the guildhouse must be ready and the Keeper must have confirmation from the additional two members. The final step is for the prelate-designate to brings the House seals to the Great Hall. Once they have been put in place on a pedestal, the House becomes active.
A Guild Vote is conducted by the Keeper on the private forum. All members are eligible to vote except postulants and the Keeper himself. The standard duration of the vote is three days, but this may be shortened or lengthened as desired. In the event of a tied outcome, the Keeper shall have the casting vote.
A House Vote is held for the members of an individual House and is conducted by the prelate on his House forum. All members of the House, including the prelate, are eligible to vote. The duration of the vote is entirely up to the prelate. In the event of a tied outcome, the prelate holds the casting vote.
A Landsraad Vote is conducted by the Keeper on the Landsraad forum. Each prelate has a number of votes equal to their House size; three votes for the Ruling House, two votes for other Greater Houses and one vote for Minor Houses. Other housemen on the Landsraad may also vote and express their views, but their vote does not count towards the total unless it differs from that of their prelate or their prelate does not cast any votes for his House. The duration of the vote is entirely up to the Keeper. The Keeper may or may not choose to vote, but in the event of a tie, his is the casting vote.
Transition is the process by which a houseman moves from one House to another. If a houseman wishes to make such a move voluntarily, courtesy dictates that he should either post his intentions and reasons on his current House forum or contact the prelate directly and give 48 hours notice of any move. The prelate of the House he wishes to move to should also contact the other prelate to seek permission for the transfer. Once the permissions are given, the move is finalized. However, the action is completely under the control of the houseman and the receiving prelate so no notice or permission is actually needed, for instance if the prelate of the original House is absent or if relations between him and the houseman have soured.
Rather than summarily expel
a member from his House, a prelate can instead ask him to leave by serving a Notice of Transition. This gives the houseman warning that he is required to leave the House but allows him a period of time (as determined by the prelate) to find an alternative.
Vote of Investiture
A Vote of Investiture takes place if the Keeper is removed from office, intends to retire or is absent for an undue length of time. The procedure is administered by the highest ranking member of the Lansraad who is not intending to run for office himself.
The administrator solicits for candidates in a post on the private forum. Anyone who wishes to be a candidate should reply to the post and state why he thinks he should be made Keeper. If a Keeper has just been removed from office, he may still apply as a candidate himself (thereby seeking re-election by popular vote). The period for nominations is four days. At the end of this time, the administrator lists the names of the candidates in a seperate thread and, at his option, may endorse one of them. He then invites all guild members except postulants to vote for one of them. If there is only one candidate, the vote is a simple 'aye' or 'nay'. Voting is carried out in public by replying to the candidate summary thread and will last three days. The candidate who receives the most votes will be appointed Keeper. If there was only one candidate, he must have received a majority of the votes.
The Keeper is officially installed at a ceremony in the Great Hall. To complete the rite, the highest ranking member of the guild (other than the Keeper elect) must hand over the Staff of Law to the new Keeper, who must then strike a blow with it against that person for daring to handle the sacred weapon improperly. After this, he places the Staff back in its rightful place and is officially made Keeper by transfering the GM rank to him.
Vote of Succession
A Vote of Succession takes place whenever a prelate is removed from the guild, intends to resign or is absent for an undue length of time. The procedure to appoint a successor is in two parts: -
- Nomination - The prelate (or acting prelate) solicits for candidates in a post on the House forum. Any candidate should reply to the post and state why he should become prelate and what, if any, substantial changes he intends making to the House. If the guildhall has/will become unavailable, he must be able to supply a replacement. The prelate may also, if he so wishes, post on the private guild forum and invite outside houseman to come forward. Any such candidates should send their application to the prelate by PM and this will be added to the main candidate thread. Nominations will last for four days, and an acting prelate can of course nominate himself. At the end of the nomination period, the prelate shall inform the Keeper that voting is ready to begin. The prelate may at this point wish to post an endorsement of one particular candidate.
Voting - The Keeper shall post a summary of the candidates on the House forum and then invite all House members to vote for one of them. If there is only one candidate, the vote will be a simple 'aye' or 'nay'. Voting lasts three days and should be sent via PM to the Keeper. At the end of the time, the Keeper will announce the winner and the total number of votes for each candidate. In the event of a tie, the existing prelate/acting prelate shall decide who will be appointed. The appointment becomes official in a ceremony in the Great Hall once any new guildhall is in place. The new prelate must bring with him a new set of guild seals. Once these have been placed upon the House pedestal, the appointment is complete.
If a single candidate fails to gain a majority of the votes cast, or if no candidiate for the position comes forward, the Keeper may allow an additional length of time for another to be found and a further vote held. If a new prelate can still not be found, the Keeper must serve a notice of Dissolution
upon the House.
Vote of Confidence
A Vote of Confidence can be brought by a houseman as a challenge to his prelate if he feels the House is being mishandled or badly administered. To start the motion, the member should post on the House forum with the subject 'Vote of Confidence' and his grievances in the body. He should then inform the Keeper who will administer a House vote. The vote will be 'aye' to support the motion (oppose the prelate) or 'nay' to reject it (support the prelate). Voting lasts three days.
The result of the vote gives a measure of the prelate's popular support which he should take note of. If his disapproval rating is over 33%, he would be advised to take immediate action to resolve the problems. If his disapproval rating is over 50% then he should consider drastic action or even stepping down. However, the vote is purely for show and does not force the prelate to do anything. A prelate can only be forcibly removed from office if he breaks the general rules of Gilfane.
Main images (c) Andy Simmons @ ANS Graphics